Screen Shots

Sign up company account
Enter company name
User clock, enter username to clock or login
Clock in or out
Face clock, face scanning, face recognition
Scan QR-code to clock in
Enter pin number or scan barcode
Name clock, select full name to clock in
Setting - users
Add or edit user
Company setting
Departments
Managers
Department users
Paid Time Off Codes
Paid Time Off Accruals
Jobs and job codes
Job assignment
Shifts
Clock points - permitted locations
My setting
Employee request
Manager request
List View
Day View
Where - Locations
Where - Photos
Where - GPS
Who is in
Messages
Schedule - List View
Schedule - Calendar View
Verify - approve time entries
Reports for Excel and PDF files

Sign up company account

This page helps you to get started. You can create a new company account for your organization. The company short name can be a nick name of your company. The time zone can also be changed in the setting page later. [back to top]

Enter company name

After sign up your company account. You can enter your account from here. This page also allow you to swtich between companies if you have multi accounts in our system. [back to top]

User clock, enter username to clock or login

This is the most important page. Here you can enter your username. If you need to clock in or out, you can click the CLOCK button. If you need to login, you can click the Login button. You can also see your clock point info such as device ID, WIFI and GPS. [back to top]

Clock in or out

After you click the Clock button, if you have set job tracking or shift tracking, it will pop up dialog for you to choose job/shihft and enter note. [back to top]

Face clock, face scanning, face recognition

With face scanning or face recognition, your employees do not need to enter username or password. The camera will recognition who s/he is and detect his next action should be clocking in or out. [back to top]

Scan QR-code to clock in

You can print QR-code into employee's work card. Then employee can scan it to clock in or out. The app also captures the photo at the time employee clock in. [back to top]

Enter pin number or scan barcode

Emplooyee can manually enter their PIN number or barcode. It support external hand set of barcode reader. It also support external RFID or NFC tag reader. [back to top]

Name clock, select full name to clock in

Your employee doesn't need to remember his username or pin number. He can just select his full name and then enter password to clock in. [back to top]

Setting - users

In this page, you can view, add, edit, delete and archive or unarchive users including administrator, managers and employees. You can also import users from .csv file. [back to top]

Add or edit user

In the Add/Edit User page, you can set the info for an administrator, manager or employee. The digit id can be pin, qr code, barcode number, rifd card number or nfc tag number. If you are using face recognition, you also need a base photo. [back to top]

Company setting

In this page, you can view your company ID which is useful when you contact our technical support for help. You can set your camera to be required if you want to capture the photo at the time he clocks in. This helps to avoid pal punch in. [back to top]

Departments

In this page, you can add, edit, delete a department. You can also assign who are the managers of a department. One department can have many managers. [back to top]

Managers

Managers means department managers. When adding a user in the [users] page, you can set its 'Role' as 'Manager'. Then this user will be listed in the [managers] page. One manager can have many departments. [back to top]

Department users

In this page, you can view who is in what department. You can assign users to a department or remove a user from a department. [back to top]

Paid Time Off Codes

Paid time off codes means leave types. The common PTO codes include Comp time, Holiday, Personal, Sick, Vacation and Others. You can add more as you need. [back to top]

Paid Time Off Accruals

You can view each employee's balance of their paid time off awards. You can set the rule for each PTO code of a certain employee, such by monthly, yearly or by the hours s/he worked. The system will auto accrual and show the updated balance to you instantly. [back to top]

Jobs and job codes

You can view, add, edit and archive a job. You can set a job's payment type as paid, partial paid or unpaid. If you company doesn't need to track job, please leave this list empty. [back to top]

Job assignment

Before a user can track a job in working. You need to assign jobs to him or her. The jobs will be pop up in a dialog when employee hits 'CLOCK' button in the login page. [back to top]

Shifts

If your company needs to track shifts for employees or makes shift schedules, you will need to add shifts here. The common shifts are Day Shift, Night Shift, or Shift A, Shift B, etc. [back to top]

Clock points - permitted locations

A clock point or a permitted location can be a Device ID for a smart phone or computer. It can be an IP address, a WIFI router in your office. It can also be a GPS zone, such as 'a radius of 500 meter of a building'. [back to top]

My setting

This page allows you to change your username, password, your default page after login. If you need face recognition for clocking in, you need to upload base photo here. [back to top]

Employee request

In this page, your employee can add time entry request if he forgot to clock in or out in the past. He can also request time off. After added, administrator and manager will be able to view in admin mode, then approve or deny it. [back to top]

Manager request

In this page, administrator and manager can view all requests from employees. These requests can be missed time entries or time off (absence). Manager can approve them or deny them as well as to put comments for them. [back to top]

List View

In this page, you can view all time entries in a list format. You can set the filter by department, user, job, absence and shift. You can also add time entry or absence for employees. [back to top]

Day View

Day View allow you to view time entries in a single user format. It display all days in selected date range. Besides in/out date time, it also shows you regular time, overtime, double time, paid/unpaid hours, sub total and total hours. [back to top]

Where - Locations

In this page, you will see where your employees clocked in from; the action type is IN or OUT; the date time, the IP address, the device type, the exact Device ID, WIFI ID and GPS info. [back to top]

Where - Photos

In this page, you can view all photos for employees for selected date range. You can see their full name and the time they clocked in/out. When the name and photo do not match, it means someone else helped him/her to clock in/out. [back to top]

Where - GPS

In this page, you can see where your employees clocked in from in Google Map in selected date range. This is pretty straight forward. If you see an 'na', it usually means they clocked in from a desktop computer that has no GPS signal. [back to top]

Who is in

This page shows your employees' current status. If they are IN or OUT. What time they changed their status. The device ID they clocked in from. And it also shows what jobs they are working on. [back to top]

Messages

This allow managers and employees to send message to each other within the time clock system. When you have unread messages, you will see the number of the messages in red. [back to top]

Schedule - List View

This page allow you to view all schedule in list view. You can add or delete schedule for employees. You can also email it to yourself or to employees. [back to top]

Schedule - Calendar View

You can view all employees' schedule in a big calendar. You can view monthly, weekly or daily. You can also add schedule, delete schedule or email to your employees. [back to top]

Verify - approve time entries

In this page, you can verify the time entries and approve them. This is important in some companies. It helps to make sure you know everthhing is under controlled. [back to top]

Reports for Excel and PDF files

We have more than 20 pre-formatted reports. You can run reports to get MS Excel file or PDF file. If you need more reports than we provided, please contact us to discuss. We can help to implement your reports in the [customized reports] page. [back to top]

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