Service Privacy Guidelines

At Time Clock Free, our goal is to provide you with the optimal experience. To achieve this, we process some of your personal data to better understand your preferences and interests, allowing us to tailor our services and features specifically for you and all our users. Rest assured, the privacy and security of your personal information are of utmost importance to us. Time Clock Free is deeply committed to protecting your privacy in every respect and safeguards your personal and business data with the highest level of security. We recognize the rapid growth of the Internet and online services has raised legitimate concerns about the privacy and security of personal information. We want you to know that we are committed to upholding a high standard of privacy and integrity in all our online activities.

The aim of this Privacy Center is to provide you with detailed information about the rights and options available to you regarding your personal data, and to point out key parts of our Privacy Policy.

For clients in the education sector, Time Clock Free collects data that includes Student Data from educational records governed by the Family Educational Rights and Privacy Act (FERPA), such as student names, email addresses, messages, and records of work/class attendance. When Student Data encompasses FERPA Records, the educational institution appoints Time Clock Free as a "School Official" as defined by FERPA and its regulations. This designation places Time Clock Free under the direct control of the school concerning the handling and preservation of FERPA Records, and Time Clock Free commits to adhering to FERPA regulations.

Time Clock Free adheres to the GDPR, enabling individuals from the EU, UK, and Switzerland to utilize their rights as outlined in the regulation. The reasons for collecting your data, the specific categories and types of information collected, and our methods and policies for handling your data are detailed in this Privacy Policy and our Data Processing Agreement.

Time Clock Free adheres to HIPAA regulations. The HIPAA Privacy Rule creates national guidelines for safeguarding individual medical records and other personally identifiable health information, collectively known as "protected health information." This rule applies to health plans, healthcare clearinghouses, and healthcare providers that manage certain electronic healthcare transactions. It mandates proper safeguards to maintain the confidentiality of protected health information and establishes restrictions and requirements on how such information can be used or disclosed without the individual's consent. Additionally, the rule grants individuals control over their protected health information, including the rights to access and copy their health records, to instruct a covered entity to send an electronic copy of their health information to a third party, and to request amendments to their records.

We prioritize your understanding of the types of personal data we collect from you, the methods by which we collect them, and the reasons why this collection is essential.

Here are the methods by which we gather your personal data:

1. Personal data collected when you sign up for the Time Clock Free Service - At the time of registration for the Time Clock Free Service, we gather specific personal data necessary for you to access and use our services. This data is referred to as Account Registration Data in our Privacy Policy.

2. Personal data collected through your use of the Time Clock Free Service - As you engage with the Open Time Clock Service, we collect personal data related to your usage, including but not limited to your username, full name, company name, email address, IP address, and GPS location. This data collection helps us to categorize and promptly resolve any issues you encounter. This type of data is classified under the Time Clock Free Service Usage Data in our Privacy Policy.

3. Personal data collected that enables us to provide you with additional features/functionality - Occasionally, you might also supply or permit us to collect additional personal data to enhance the functionality or features of our services. Relevant categories such as Sample Time Sheet Records, Payment Data, Surveys, and Marketing Data are detailed in our Privacy Policy.

We gather and utilize your personal information for several purposes:

• to enhance and personalize your experience with the Time Clock Free service. We use your data to facilitate transactions or orders, deliver support, inform you about updates, services, benefits, and customize promotional communications;

• to analyze how you use the Time Clock Free Service, ensuring its technical functionality, developing new features, products, and services, and studying your interaction with the TimeClockFree.com Service;

• to engage with you regarding Time Clock Free Service-related matters;

• to handle your payments and detect or prevent fraudulent activities, including deceptive payments and misuse of the TimeClockFree.com Service;

• to reach out to you, directly or through our partners, for:

-- marketing purposes,

-- research activities,

-- contest and survey participation,

-- promotional initiatives,

-- payment processing

through emails, notifications, or other forms of communication;



• to offer you services, content, or advertising tailored to your specific geographical location; and

• for additional legitimate business reasons as detailed in our Privacy Policy.

Time Clock Free prioritizes the protection of your data. We employ various security measures to prevent unauthorized access or disclosure, maintain the accuracy of data, and ensure it is used appropriately. These measures include physical safeguards, managerial procedures, and robust policies like pseudonymization, encryption, and specific access and retention guidelines to prevent unauthorized entry and excessive storage of personal data in our systems.

The security of your user account is enhanced by your password. We advise you to create a unique and strong password, restrict access to your computer and other devices, and ensure you log out after using the Time Clock Free Service.

Our platform is configured to retain your historical time card data for a period of five years. Should you require extended storage, please reach out to us via phone, email, or live chat.

Additionally, you have the option to request the immediate and permanent deletion of all your data at any time.

We do not share your personal or business information with other companies or individuals unless you explicitly request and permit us to do so.

Personal data gathered for processing your subscription payments via our payment partners (PayPal and PayPro Global) may be transferred outside the European Union (“EU”) and Switzerland. For instance, it might be transferred to and processed by third parties situated outside of the EU and Switzerland. In such cases, Time Clock Free ensures that the transfer of your personal data complies with relevant privacy regulations. We guarantee that proper contractual, technical, and organizational measures are implemented, including the Standard Contractual Clauses endorsed by the EU Commission.

You might already know about a new law from the European Union called the General Data Protection Regulation or "GDPR," which grants specific rights concerning personal data to individuals.

Access your personal data
The right to be informed about and gain access to the personal data we hold about you.

Update your personal data
The right to have us correct or complete your personal data if it is inaccurate or incomplete.

Restrict the use of your personal data
The right to ask us to halt processing your personal data, either temporarily or permanently, in whole or in part.

Object to the use of your personal data
The right to challenge our processing of your personal data when we don’t have a legitimate or legal basis to do so.

Object to direct marketing
The right to oppose the processing of your personal data for direct marketing purposes.

Port your personal data
The right to receive your personal data in a format that can be read by a machine, and the right to transfer your data to another service.

Erase your personal data
The right to request the erasure of your personal data.

At Time Clock Free, we are committed to offering you the optimal time tracking solutions and user experience. Listed below are the policies we adhere to in delivering this service.

PRIVACY POLICY

Our Privacy Policy provides detailed information about the types of personal data we gather, the methods we use to process it, and the reasons behind these actions.

COOKIE POLICY

Our Cookie Policy outlines the types of cookies used by Time Clock Free, their importance in enhancing your user experience, and the options available to you regarding cookie preferences.

Should you have any inquiries regarding your privacy, our Privacy Policy, the information we hold about you, or your rights and how to exercise them, please contact us.